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GUIDELINES FOR COMMUNITY USE OF SCHOOL FACILITIES

All requests for use of school facilities by any group, other than school-sponsored activities and programs within each school, are to be agreed to in writing by the Superintendent’s designee, on the proper form, with all information supplied, at least seven (7) days prior to the event.

Regular school activities will have priority for all facilities. All applications will be processed according to date of receipt of the application.

Cancellations must be made seven (7) days prior to the event.  This allows the opportunity for other organizations to use, if applicable.

School facilities WILL NOT be available for use by rental groups on the following holidays; Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve, New Year's Day, Good Friday, and Easter Sunday.  Sunday (all day) and Wednesday (after 6:00 p.m.) use is discouraged and will only be permitted under special circumstances and must be approved by the Board.

FACILITY USE POLICY & FEES

CLASS I CLASS II CLASS III CLASS IV CLASS V
PIRC Boy Scouts City of Alliance Rotary Westco
Booster Club Girl Scouts YMCA Lion's Club PREMA
APS Foundation 4-H WNCC (educational) Kiwanis BBGH
APS School Events Youth Athletic Leagues AVFD Main St. Players 7th Street Dance
Teammates Panhandle Health Department Box Butte Democratic Party Post Playhouse KCOW Radio
  Cattle Capitol Shrine Club Alliance Police Officers Organization Community Choir Cultivate Dance
  Bow Hunter's Safety Chamber of Commerce Pageants 21st Century Equipment
  Fed. Wrestling   United Way
 
 
  FCA   Dog Owners Group  
  St. Agnes Academy   Farm Bureau  
  Lutheran School   Box Butte Development Center  
  UMC Sher Ber Preschool   Dobby's  
      Good Samaritan  
      H.P. String Ensemble  
      St. John's Brass  
      Honeybear Preschool  
      KAB  
      Migrant Headstart  
      WNCC (Non-education)  
      Prairie Haven Hospice  
      RSVP  
      Alliance Arts Council  
      PAWS  

HOW TO RESERVE A FACILITY

Any organization wishing to use our public schools must submit an electronic Facility Request (see below) to the District at least 7 working days prior to the event. This allows time to complete a Lease/Use Agreement, receive Proof of Insurance, a $50 refundable deposit and notify all parties concerned. 

Organizations holding regular meetings throughout the year need file only one request at the beginning of the year.  Requests for use of public school facilities must be renewed each year.

Prior to reserving a GYM view availability date/timeAll school activities take precedence for facility use.  If there is a conflict, non-school activity will be asked to reschedule.

Step 1: Become a Requester Click Here to Start
Step 2: Wait for your approval email.
Step 3: Submit Insurance Liability Form by Clicking Here.
Note: Facility use will not be granted until current liability insurance and $50 deposit are on file. Upload as a pdf document or a .jpg graphic file and click submit. 
Step 4Click Here to log in to your account to place Facilities requests.
Step 5: Wait for email of approval/denial of your facilities request. To check on the status of your request, log in to your account and click on the request history tab.
Step 6: When a request has been approved, an electronic contract will be sent to the requester.  Sign the electronic contract with the pin you created in your account.

Upon receipt of the electronically signed contract, the facility has been officially reserved for your use.
For further information or questions, please contact Julie Lawrence at: 308-762-5475 or .